March 2021 Update

March 2021 Roll Return for Auckland Schools

• Due to the current alert level, the due date for the March Roll Return for Auckland Schools has been extended to Friday 12 March.
• Whilst the count date (1 March) has not changed, students studying from home are still attending for tuition and remain eligible to be included in your roll return as per normal.
• Please remember to mark these students with attendance code ‘F’.  Note you may include any student in your roll return who has attended irregularly, so long as you have reason to believe they will return to school.
• As this roll data is used to calculate your April funding instalment please ensure completed returns are submitted no later than 12 March 2021. Schools outside of Auckland still need to submit completed returns by 9 March 2021.

Delayed New Starters (applies to all Schools throughout New Zealand)

• Domestic students who have been delayed starting at your school due to the current change in alert levels can still be included in your March Roll Return student numbers, provided the school has enrolment information (paper-based or electronic) confirming the student’s enrolment prior to the March Roll Count date.
• You should enrol these students in your SMS/Enrol and give them a First Attendance date corresponding to the date they would have started. For attendance purposes ensure they are marked as a justified absence (Code J = Not in Class – Justified absence).

There is no change to the process of generating your roll return. Please send the electronic roll return (.moe) file from your student management system (SMS). Schools not using an SMS should complete the template form and submit using the Secure Data Portal.

How to send the dataUpdated: Oct-2020

Data should be sent using the Ministry’s Secure Data Portal. This is the same portal that many schools use to send in the .moe file for Roll Returns.

Schools with KAMAR and PCSCHOOL student management systems should also have the simpler option of sending via DEX.

Eligibility to Enrol in New Zealand SchoolsEducation Circular: Nov-2020

This circular is about the eligibility to enrol in New Zealand Schools

Auditing of Roll ReturnsEducation Circular: Mar-2013

This circular is about the requirements schools need to take into account when preparing accurate roll returns for resourcing purposes and the documentation schools need to keep in order to provide a clear audit trail.

Electronic Attendance RegistersEducation Circular: Dec-2012

This circular sets out the requirements for all schools using, or intending to use, an electronic attendance management system to manage student attendance and create electronic attendance registers.

Roll Returns 1 March and 1 July Education Circular: Dec-1998

This circular provides principals and Boards of Trustess with guidance in preparing accurate roll returns and in keeping documentionation which will provide a clear audit trail.

Alternative Attendance RegistersEducation Circular: Mar-2003

This circular applies to those schools that have Ministry of Education approval to use an alternative attendance register it sets out the requirements for schools using computers to manage their attendance records and prepare their roll returns.

Historical Roll Return Guidelines