School roll return forms (July 2025) Data Services
School roll return forms for July and historical July roll return forms may be downloaded from here. Other data collection forms can be found on the Collection Forms index page.
Collection forms
If your school uses a Student Management System (SMS), you should use this to submit your roll return to the Ministry.
If your school does not use an SMS, use the template form below. Please note the roll count date for this year is 26 June and completed forms must be received by the Data team no later than 03 July 2025. Please submit via the Secure Data Portal.
When using the form, read and follow the Instructions tab. Please ensure you enter your school number on the front page and once completed, sign the declaration tab before sending – this is an audit requirement. In the declaration tab you also need to provide a response on whether your school has decided to opt-in to the Donations Scheme for 2026. We will follow up with you if this is not completed or if your response is invalid based on your school’s Equity Index or authority.
If you have any further questions regarding the donations scheme, please see our website or contact the team at school.donations@education.govt.nz
Fees and charges at school – Education in New Zealand
The school donations scheme – Education in New Zealand
Note for Teen Parent Units: Your host school is responsible for sending teen parent unit data along with their roll return, you do not need to complete the below form.
2025 July school roll return form
- 2025 July roll return with student list[MS Excel 3.8mB]
- 2025 July roll return flyer[PDF 145kB]
Historical July school roll return forms
July 2024 School Roll Return Forms
- 2024 July roll return with student list[MS Excel 3.9mB]
- 2024 July roll return flyer[PDF 141kB]
July 2023 School Roll Return Forms
- 2023 July roll return with student list[MS Excel 3.4mB]
- 2023 July roll return flyer[PDF 142kB]
July 2022 School Roll Return Forms
- 2022 July roll return with student list[MS Excel 2.4mB]
- 2022 July roll return flyer[PDF 138kB]
July 2021 School Roll Return Forms
- 2021 July roll return with student list[MS Excel 2.3mB]
- 2021 July roll return flyer[PDF 140kB]
July 2020 School Roll Return Forms
- 2020 July roll return with student list[MS Excel 2mB]
- 2020 July roll return flyer[PDF 242kB]
July 2019 School Roll Return Forms
- 2019 July roll return with student list[MS Excel 1.7mB]
- 2019 July roll return flyer[PDF 83kB]
July 2018 School Roll Return Forms
- 2018 July roll return with student list[MS Excel 1.6mB]
- 2018 July roll return - Teen Parent Units[MS Excel 272kB]
- 2018 July roll return flyer[PDF 166kB]
July 2017 School Roll Return Forms
- 2017 July roll return with student list[MS Excel 1.6mB]
- 2017 July roll return flyer[PDF 134kB]
July 2016 School Roll Return Forms
- 2016 July roll return with student list[MS Excel 1.0mB]
- 2016 July roll return: Teen Parent Units[MS Excel 269kB]
- 2016 July roll return flyer[PDF 79kB]
July 2015 School Roll Return Forms
RS31 Forms: Primary Schools
- RS31 Annual Return of Students at Primary Schools[PDF 213kB]
- RS31 Annual Return of Students at Primary Schools[MS Word 97kB]
- Summary Information Tables - Primary Schools[MS Excel 89kB]
- Headcount July 2015 - Primary Schools[PDF 167kB]
- RS32 Annual Return of Students at Special Schools[PDF 232kB]
- RS32 Annual Return of Students at Special Schools[MS Word 98kB]
- Summary Information Tables - Special Schools[MS Excel 104kB]
- Headcount July 2015 - Special Schools[PDF 190kB]
- RS33 Annual Return of Students at Intermediate Schools[PDF 203kB]
- RS33 Annual Return of Students at Intermediate Schools[MS Word 92kB]
- Summary Information Tables - Intermediate SchoolsMS Excel 83kB]
- Headcount July 2015 - Intermediate Schools[PDF 151kB]
- RS43 Annual Return of Students at Secondary Schools[PDF 235kB]
- RS43 Annual Return of Students at Secondary Schools[MS Word 104kB]
- Summary Information Tables - Secondary Schools[MS Excel 126kB]
- Headcount July 2015 - Secondary Schools[PDF 244kB]
- RS51 Annual Return of Students at Composite Schools[PDF 245kB]
- RS51 Annual Return of Students at Composite Schools[MS Word 105kB]
- Summary Information Tables - Composite Schools[MS Excel 131kB]
- Headcount July 2015 - Composite Schools[PDF 341kB]
- Teen Parent Units - Host Schools of Teen Parent Units[PDF 148kB]
- Teen Parent Units - Host Schools of Teen Parent Units[MS Word 80kB]
- Summary Information Tables - Teen Parent Units[MS Excel 115kB]
- Headcount July 2015 - Teen Parent Units[PDF 225kB]
July 2014 School Roll Return Forms
RS31 Forms: Primary Schools
- RS31 Annual Return of Students at Primary Schools[PDF 186kB]
- RS31 Annual Return of Students at Primary Schools[MS Word 112kB]
- Summary Information Tables - Primary Schools[MS Excel 87kB]
- Headcount July 2014 - Primary Schools[PDF 244kB]
- RS32 Annual Return of Students at Special Schools[PDF 205kB]
- RS32 Annual Return of Students at Special Schools[MS Word 113kB]
- Summary Information Tables - Special Schools[MS Excel 103kB]
- Headcount July 2014 - Special Schools[PDF 268kB]
- RS33 Annual Return of Students at Intermediate Schools[PDF 175kB]
- RS33 Annual Return of Students at Intermediate Schools[MS Word 107kB]
- Summary Information Tables - Intermediate SchoolsMS Excel 84kB]
- Headcount July 2014 - Intermediate Schools[PDF 235kB]
- RS43 Annual Return of Students at Secondary Schools[PDF 208kB]
- RS43 Annual Return of Students at Secondary Schools[MS Word 104kB]
- Summary Information Tables - Secondary Schools[MS Excel 126kmB]
- Headcount July 2014 - Secondary Schools[PDF 325kB]
- RS51 Annual Return of Students at Composite Schools[PDF 217kB]
- RS51 Annual Return of Students at Composite Schools[MS Word 119kB]
- Summary Information Tables - Composite Schools[MS Excel 131kB]
- Headcount July 2014 - Composite Schools[PDF 341kB]
- Teen Parent Units - Host Schools of Teen Parent Units[PDF 122kB]
- Teen Parent Units - Host Schools of Teen Parent Units[MS Word 95kB]
- Summary Information Tables - Teen Parent Units[MS Excel 138kB]
- Headcount July 2014 - Teen Parent Units[PDF 319kB]
July 2013 School Roll Return Forms
RS31 Forms: Primary Schools
- RS31 Annual Return of Students at Primary Schools[PDF 191kB]
- RS31 Annual Return of Students at Primary Schools[MS Word 115kB]
- Summary Information Tables - Primary Schools[MS Excel 86kB]
- Headcount July 2013 - Primary Schools[PDF 61kB]
- RS32 Annual Return of Students at Special Schools[PDF 207kB]
- RS32 Annual Return of Students at Special Schools[MS Word 114kB]
- Summary Information Tables - Special Schools[MS Excel 100kB]
- Headcount July 2013 - Special Schools[PDF 70kB]
- RS33 Annual Return of Students at Intermediate Schools[PDF 203kB]
- RS33 Annual Return of Students at Intermediate Schools[MS Word 92kB]
- Summary Information Tables - Intermediate Schools[MS Excel 83kB]
- Headcount July 2013 - Intermediate Schools[PDF 151kB]
- RS43 Annual Return of Students at Secondary Schools[PDF 235kB]
- RS43 Annual Return of Students at Secondary Schools[MS Word 104kB]
- Summary Information Tables - Secondary Schools[MS Excel 126kmB]
- Headcount July 2013 - Secondary Schools[PDF 244kB]
- RS51 Annual Return of Students at Composite Schools[PDF 245kB]
- RS51 Annual Return of Students at Composite Schools[MS Word 105kB]
- Summary Information Tables - Composite Schools[MS Excel 131kB]
- Headcount July 2013 - Composite Schools[PDF 341kB]
- Teen Parent Units - Host Schools of Teen Parent Units[PDF 148kB]
- Teen Parent Units - Host Schools of Teen Parent Units[MS Word 80kB]
- Summary Information Tables - Teen Parent Units[MS Excel 115kB]
- Headcount July 2013 - Teen Parent Units[PDF 255kB]
July 2012 School Roll Return Forms
RS31 Forms: Primary Schools
- RS31 Annual Return of Students at Primary Schools[PDF 321kB]
- RS31 Annual Return of Students at Primary Schools[MS Word 532kB]
- RS32 Annual Return of Students at Special Schools[PDF 470kB]
- RS32 Annual Return of Students at Special Schools[MS Word 735kB]
- RS33 Annual Return of Students at Intermediate Schools[PDF 245kB]
- RS33 Annual Return of Students at Intermediate Schools[MS Word 398kB]
- RS43 [FULL] Annual Return of Students at Secondary Schools[PDF 515kB]
- RS43 [FULL] Annual Return of Students at Secondary Schools[MS Word 856kB]
- RS43 Annual Return of Students at Secondary Schools[PDF 193kB]
- RS43 Annual Return of Students at Secondary Schools[MS Word 299kB]
- RS51 Annual Return of Students at Composite Schools[PDF 633kmB]
- RS51 Annual Return of Students at Composite Schools[MS Word 1.0mB]
July 2011 School Roll Return Forms
RS31 Forms: Primary Schools
- RS31 Annual Return of Students at Primary Schools[PDF 221kB]
- RS31 Annual Return of Students at Primary Schools[MS Word 472kB]
- RS32 Annual Return of Students at Special Schools[PDF 272kB]
- RS32 Annual Return of Students at Special Schools[MS Word 643kB]
- RS33 Annual Return of Students at Intermediate Schools[PDF 192kB]
- RS33 Annual Return of Students at Intermediate Schools[MS Word 349kB]
- RS43 Annual Return of Students at Secondary Schools[PDF 300kB]
- RS43 Annual Return of Students at Secondary Schools[MS Word 713kB]
- RS51 Annual Return of Students at Composite Schools[PDF 343kmB]
- RS51 Annual Return of Students at Composite Schools[MS Word 1.4mB]
July 2010 School Roll Return Forms
RS31 Forms: Primary Schools
- RS31 Annual Return of Students at Primary Schools[PDF 250kB]
- RS31 Annual Return of Students at Primary Schools[MS Word 687kB]
- RS32 Annual Return of Students at Special Schools[PDF 277kB]
- RS32 Annual Return of Students at Special Schools[MS Word 870kB]
- RS33 Annual Return of Students at Intermediate Schools[PDF 227kB]
- RS33 Annual Return of Students at Intermediate Schools[MS Word 474kB]
- RS43 Annual Return of Students at Secondary Schools[PDF 305kB]
- RS43 Annual Return of Students at Secondary Schools[MS Word 1.1mB]
- RS51 Annual Return of Students at Composite Schools[PDF 343kmB]
- RS51 Annual Return of Students at Composite Schools[MS Word 1.4mB]
- Kura Teina - Supplementary Form[PDF 279kB]
- Kura Teina - Supplementary Form[MS Word 1.0mB]
July 2009 School Roll Return Forms
RS31 Forms: Primary Schools
- RS31 Annual Return of Students at Primary Schools[PDF 270kB]
- RS31 Annual Return of Students at Primary Schools[MS Word 612kB]
- RS32 Annual Return of Students at Special Schools[PDF 301kB]
- RS32 Annual Return of Students at Special Schools[MS Word 867kB]
- RS33 Annual Return of Students at Intermediate Schools[PDF 245kB]
- RS33 Annual Return of Students at Intermediate Schools[MS Word 434kB]
- RS43 Annual Return of Students at Secondary Schools[PDF 325kB]
- RS43 Annual Return of Students at Secondary Schools[MS Word 1.0mB]
- RS51 Annual Return of Students at Composite Schools[PDF 367kmB]
- RS51 Annual Return of Students at Composite Schools[MS Word 1.4mB]
- Kura Teina - Supplementary Form[PDF 349kB]
- Kura Teina - Supplementary Form[MS Word 1.0mB]
- Teen Parent Units - Host Schools of Teen Parent Units[PDF 29kB]
- Teen Parent Units - Host Schools of Teen Parent Units[MS Word 718kB]
- Cover Letter - July 2009 Roll Return[PDF 41kB]
- Cover Letter - July 2009 Roll Return[MS Word 84kB]
July 2008 School Roll Return Forms
RS31 Forms: Primary Schools
- RS31 Annual Return of Students at Primary Schools[PDF 743kB]
- RS31 Annual Return of Students at Primary Schools[MS Word 733kB]
- RS32 Annual Return of Students at Special Schools[PDF 974kB]
- RS32 Annual Return of Students at Special Schools[MS Word 948kB]
- RS33 Annual Return of Students at Intermediate Schools[PDF 530kB]
- RS33 Annual Return of Students at Intermediate Schools[MS Word 530kB]
- RS43 Annual Return of Students at Secondary Schools[PDF 1.2mB]
- RS43 Annual Return of Students at Secondary Schools[MS Word 1.1mB]
- RS51 Annual Return of Students at Composite Schools[PDF 1.4mB]
- RS51 Annual Return of Students at Composite Schools[MS Word 1.3mB]
- Kura Teina - Supplementary Form[PDF 1.3mB]
- Kura Teina - Supplementary Form[MS Word 1.3mB]
July 2007 School Roll Return Forms
RS31 Forms: Primary Schools
- RS31 Annual Return of Students at Primary Schools[PDF 744kB]
- RS31 Annual Return of Students at Primary Schools[MS Word 716kB]
- RS32 Annual Return of Students at Special Schools[PDF 972kB]
- RS32 Annual Return of Students at Special Schools[MS Word 933kB]
- RS33 Annual Return of Students at Intermediate Schools[PDF 528kB]
- RS33 Annual Return of Students at Intermediate Schools[MS Word 524kB]
- RS43 Annual Return of Students at Secondary Schools[PDF 1.3mB]
- RS43 Annual Return of Students at Secondary Schools[MS Word 612mB]
- RS51 Annual Return of Students at Composite Schools[PDF 1.3mB]
- RS51 Annual Return of Students at Composite Schools[MS Word 610mB]
- Kura Teina - Supplementary Form[PDF 1.3mB]
- Kura Teina - Supplementary Form[MS Word 1.3mB]
July 2006 School Roll Return Forms
RS31 Forms: Primary Schools
- RS31 Annual Return of Students at Primary Schools[PDF 768kB]
- RS31 Annual Return of Students at Primary Schools[MS Word 724kB]
- RS32 Annual Return of Students at Special Schools[PDF 995kB]
- RS32 Annual Return of Students at Special Schools[MS Word 969kB]
- RS33 Annual Return of Students at Intermediate Schools[PDF 553kB]
- RS33 Annual Return of Students at Intermediate Schools[MS Word 560kB]
- RS43 Annual Return of Students at Secondary Schools[PDF 1.2mB]
- RS43 Annual Return of Students at Secondary Schools[MS Word 1.1mB]
- RS51 Annual Return of Students at Composite Schools[PDF 1.4mB]
- RS51 Annual Return of Students at Composite Schools[MS Word 1.3mB]
- Kura Teina - Supplementary Form[PDF 1.3mB]
- Kura Teina - Supplementary Form[MS Word 1.3mB]