Attendance Collection (Electronic) 2019 Data Services

Instructions on how to create and send electronic attendance files.

Summary

The Ministry is collecting attendance and absence data from all state and state-integrated schools with an electronic attendance register (eAR). You are asked to create the attendance file from your Student Management System (SMS) and to send it to the Ministry.

  • Now that term 2 is finished create the attendance survey file using eAR.
  • This file should be for the entire term - from 29 April 2019 to 5 July 2019.
  • Send it to the Ministry using the School Data Portal during the week beginning Monday 5 August 2019. We understand some primary schools may wish to send their data after 16 August 2019.  All schools can submit data up till 30 August 2019, and we will provide further reminders for schools up till the end of August.


SMS vendors have provided instructions showing how to create the Attendance Data Files:

Instructions on How to Create Attendance Data Files

How to send the dataUpdated: Jun-2021

All approved Student Management Systems have an eReturns functionality, meaning you can send the Ministry your electronic roll return file directly from your SMS. Please contact your SMS vendor if you require any further assistance on how to do this.

Alternatively, roll return files can be submitted via the Ministry’s Secure Data Portal – just ensure that you select ‘School Roll Return’ when choosing the file type. The Secure Data Portal must be used by schools without an SMS submitting the Excel template roll return form.