SMS Vendors

This is the main page for vendors of student management systems (SMS) with regard to school and ECE roll returns, that is, the collection of student data from schools and ECE Services.

Last Updated: September 2012

Description

This page is specifically developed for the vendors of student management systems and focuses on school roll returns. Information on this page is often technical in nature.

Code sets made available here are specifically for vendors. These code sets may be pre-release versions and should not be used by schools until they are formally released as they will provide invalid results. Schools looking for current information on roll returns should use the following link: Collection Forms

Please refer to the Downloads/Links box on the right for related pages on Education Counts.

Roll Return and e-Returns Specification Manual (Version 19.2)

The manual provides the roll return specifications for Student Management Systems (SMS) in schools. Please see the section on Key Changes (pages 6 and 7) which outlines the changes to the most recent roll return specifications.

Year	Version	Roll Return Specification Manual Downloads
2013	Version 19.2	Roll Return Specification Manual 2013 Version 19.2 [PDF 3.8MB]
2012	Version 18.3	Roll Return Specification Manual 2012 Version 18.3 [PDF 2.8MB]
2011	Version 17.3	Roll Return Specification Manual 2011 Version 17.3 [PDF 1.9MB]
2010	Version 16.0	Roll Return Specification Manual 2010 Version 16.0 [MS Word Zipped 904KB]
2009	Version 15.2	Roll Return Specification Manual 2009 Version 15.2 [MS Word Zipped 904KB]
2008	Version 14.3	Roll Return Specification Manual 2008 Version 14.3 [MS Word 4.21MB

Version	e-Return SMS Design Specification Download
Version 5.0	SMS Project: e-Return SMS Design Specification 5.0 [PDF 303KB]

Test Scripts and Test Plan for 2013 Roll Return and Audit Requirements

Download the Test Scripts and Test Plan
Test Scripts and Test Plan [Zip File 360KB]

Application Forms for Data Sharing

Download the 2013 Instructions and Application Forms
2013 Instructions Application Information for Roll Return Testing for 2013 [MS Word 85KB]
2013 Company Application Form Data Sharing Approval 2013 - Company [MS Word 36KB]
2013 Individual Application Form Data Sharing Approval 2013 - Individual [MS Word 35KB]

Country of Citizenship codes list for use in 2013

Download the Citizenship Codes
2013 Country of Citizenship Codes [MS Excel 41KB]

Iwi codes list for use in 2013

Download the Iwi Codes
Iwi Codes [MS Excel 33KB]

Language codes

Download the Language Codes
Language Codes [MS Excel 23KB]

Subject Codes

Download the Subject Codes
Subject Codes [PDF 43KB]
Subject Codes [MS Word 79KB]

Secondary Tertiary Programmes

2013 Codes for use Secondary Tertiary Programme Codes [MS Excel 10KB]

Current Directory of Educational Institutions

Current addresses and other descriptive details of all New Zealand educational institutions, from early childhood centres through to tertiary education providers.

School Name and Number Codes

A list of School Names and School Number Codes are provided for those schools completing the "Previous School" question in Roll Returns.

This downloadable Excel file consists of two worksheets. Please read the information in the "Read this first" worksheet.

Download the School Name and Number Codes
School Numbers & Names [MS Excel 927KB]