SMS Vendors

Description

This page is specifically developed for the vendors of student management systems and focuses on school roll returns. Information on this page is often technical in nature.

Code sets made available here are specifically for vendors. These code sets may be pre-release versions and should not be used by schools until they are formally released as they will provide invalid results. Schools looking for current information on roll returns should use the following link: Collection Forms.

Please refer to the Downloads/Links box on the right for related pages on Education Counts.

Roll Return and eReturns Specification Manual (Version 18.3)

The manual provides the roll return specifications for Student Management Systems (SMS) in schools. Please see the section on Key Changes (pages 6 and 7) which outlines the changes to the most recent roll return specifications.

Year	Version	Roll Return Specification Manual Downloads
2012	Version 18.3	Roll Return Specification Manual 2012 Version 18.3 [Adobe pdf 2.8mb]
2011	Version 17.3	Roll Return Specification Manual 2011 Version 17.3 [Adobe pdf 1.9 mb]
2010	Version 16.0	Roll Return Specification Manual 2010 Version 16.0 [MS Word Zipped 904kb]
2009	Version 15.2	Roll Return Specification Manual 2009 Version 15.2 [MS Word Zipped 904kb]
2008	Version 14.3	Roll Return Specification Manual 2008 Version 14.3 [MS Word 4.21mb]

Test Scripts and Test Plan for 2012 Roll Return and Audit Requirements

Download the Test Scripts and Test Plan
Test Scripts and Test Plan [Zipped Files 697KB]

Application Forms for Data Sharing

Download the 2012 Instructions and Application Forms
2012 Instructions    2012 Instructions for Application Forms [MS Word 83.5KB]
2012 Company Application Form    2012 Company Application Form [MS Word 35.0KB]
2012 Individual Application Form    2012 Individual Application Form [MS Word 34KB]

Country of Citizenship codes list for use in 2012

Download the Citizenship Codes
2012 Country of Citizenship Codes [MS Excel 40kb]

Iwi codes list for use in 2012

Download the Iwi Codes
Iwi Codes [MS Excel 33kb]

Language codes

Download the Language Codes
Language Codes [MS Excel 23kb]

Subject Codes

Download the Subject Codes
Subject Codes [PDF 43kb]
Subject Codes [MS Word 79kb]

Current Directory of Educational Institutions

Current addresses and other descriptive details of all New Zealand educational institutions, from early childhood centres through to tertiary education providers.

School Name and Number Codes

A list of School Names and School Number Codes are provided for those schools completing the "Previous School" question in Roll Returns.

This downloadable Excel file consists of three worksheets. Please read the information in the "Read this first" worksheet.

Download the School Name and Number Codes
School Name and Number Codes [MS Excel 33kb]