School Roll Return Guidelines

Description

These guidelines have been prepared to help schools to prepare the data needed for the March and July roll returns. They are designed to help Principals and their administrative staff to ensure that roll returns are completed accurately, whether they use a computerised student management system or complete their returns by hand.

Please refer to the Downloads/Links box on the right for related pages on Education Counts.

Current Roll Return Guidelines

2012 Roll Return Guidelines:

 

Year	School Type	Downloads
2012	Primary and Intermediate Schools	Roll Return Guidelines 2012 [PDF 663KB]
	Composite and Special Schools	Roll Return Guidelines 2012 [PDF 825KB]
	Secondary Schools	Roll Return Guidelines 2012 [PDF 811KB]

Information Privacy
Information Privacy in Schools [Rich Text File 28KB]

Using the Web Portal - Submitting your Student Data File Electronically
Portal Instructions [MS Word 418KB]

Current Education Circulars

Links to Education Circulars	Downloads
Circular 2011/01 - Eligibility to enrol in New Zealand schools This circular is about the eligibility to enrol students in New Zealand schools.
Circular 2010/01 - Eligibility to enrol in New Zealand schools This circular is about the eligibiity to enrol students in New Zealand schools.	Circular 2010/01 [PDF 386KB]
Circular 2009/01 - Eligibility for enrolment in New Zealand schools This circular is about defining the eligibiity to enrol students in New Zealand schools. It is an updated version of Circular 2007/1 issued in February 2007 and incorporates changes made in July 2007.
Circular 2007/17 -Updated: Auditing of Roll Returns: 1 March & 1 July 2008 This circular is about the requirements schools need to take into account when preparing accurate roll returns for resourcing purposes and the documentation schools need to keep in order to provide a clear audit trail.	Circular 2007/17 [PDF 256KB]
Circular 2010/19 - Electronic Attendance Registers This circular sets out the requirements for all schools using, or intending to use, an electronic attendance management system to manage student attendance and create electronic attendance registers.

Historical Roll Return Guidelines

Year	School Type	Downloads
2011	Primary and Intermediate Schools	Roll Return Guidelines 2011 [PDF 515KB]     Roll Return Guidelines 2011 [MS Word 867KB]
	Secondary, Composite and Special Schools	Roll Return Guidelines 2011 [PDF 657KB]      Roll Return Guidelines 2011 [MS Word 1.1MB]
2010	Primary and Intermediate Schools	Roll Return Guidelines 2010  [PDF 403KB]     Roll Return Guidelines 2010  [MS Word 855KB]
	Secondary, Composite and Special Schools	Roll Return Guidelines 2010  [PDF 484KB]     Roll Return Guidelines 2010  [MS Word 1.1MB]
2009	Primary and Intermediate Schools	Roll Return Guidelines 2009  [PDF 316KB]     Roll Return Guidelines 2009  [MS Word 729KB]
	Secondary, Composite and Special Schools	Roll Return Guidelines 2009  [PDF 365KB]     Roll Return Guidelines 2009  [MS Word 1MB]
2008	Primary and Intermediate Schools	Roll Return Guidelines 2008  [PDF 656KB]     Roll Return Guidelines 2008  [MS Word 736KB]
	Secondary, Area (Composite) and Special Schools	Roll Return Guidelines 2008  [PDF 656KB]     Roll Return Guidelines 2008  [MS Word 993KB]
2007	Primary and Intermediate Schools	Roll Return Guidelines 2007  [PDF 565KB]     Roll Return Guidelines 2007  [MS Word 661KB]
	Secondary, Area (Composite) and Special Schools	Roll Return Guidelines 2007  [PDF 768KB]     Roll Return Guidelines 2007  [MS Word 3.19MB]
2006	Primary and Intermediate Schools	Roll Return Guidelines 2006  [PDF 571KB]     Roll Return Guidelines 2006  [MS Word 633KB]
	Secondary, Area (Composite) and Special Schools	Roll Return Guidelines 2006  [PDF 768KB]     Roll Return Guidelines 2006  [MS Word 898KB]

Historical SMS Manuals

Year	Version	Roll Return Specification Manual
2010	Version 16.0	Roll Return Specification Manual 2010 Version 16.0 [Zipped MS Word 904KB]
2009	Version 15.2	Roll Return Specification Manual 2009 Version 15.2 [Zipped MS Word 904KB]
2008	Version 14.3	Roll Return Specification Manual 2008 Version 14.3 [MS Word 4.21MB]