School Roll Return Guidelines
These guidelines are for helping schools complete their school roll returns.
Latest Update: February 2015
These guidelines are for all New Zealand schools including state schools, state-integrated schools, private schools and partnership schools.
Current Roll Return Guidelines
Roll Return Guidelines Upated: Feb-2015
- 2015 School Roll Return Guidelines Version 1.1 [PDF 872KB]
Portal Instructions Upated: Feb-2015
Using the School Data Portal to send your Student Data File
- Portal Instructions [PDF 305KB]
Eligibility to Enrol in New Zealand Schools Circular Dated: Jun-2012
This circular is about the eligibility to enrol in New Zealand Schools
Auditing of Roll Returns Circular Dated: Mar-2013
This circular is about the requirements schools need to take into account when preparing accurate roll returns for resourcing purposes and the documentation schools need to keep in order to provide a clear audit trail.
Electronic Attendance Registers Circular Dated: Dec-2012
This circular sets out the requirements for all schools using, or intending to use, an electronic attendance management system to manage student attendance and create electronic attendance registers.
Roll Returns 1 March and 1 July Circular Dated: Dec-1998
This circular provides principals and Boards of Trustess with guidance in preparing accurate roll returns and in keeping documentionation which will provide a clear audit trail.
- Circular 1998(48); Roll Returns 1 March and 1 July [PDF 1.7MB]
- Circular 1998(48); Roll Returns 1 March and 1 July [Ms Word 73KB]
Alternative Attendance Registers Circular Dated: Mar-2003
This circular applies to those schools that have Ministry of Education approval to use an alternative attendance register it sets out the requirements for schools using computers to manage their attendance records and prepare their roll returns.
- Circular 2003(01); Alternative Attendance Registers [PDF 1.4MB]
- Circular 2003(01); Alternative Attendance Registers [Ms Word 73KB]
Historical Roll Return Guidelines
2014 School Roll Return Guidelines
- 2014 Roll Return Guidelines: All Schools [PDF 872KB]
2013 School Roll Return Guidelines
- 2013 Roll Return Guidelines: All Schools [PDF 696KB]
2012 School Roll Return Guidelines
- 2012 Roll Return Guidelines: All Schools [PDF 1.0MB]