Education Counts

Page navigation links

  • Education Counts Logo
  • Skip to Primary Navigation Menu
  • Skip to Secondary Navigation Menu
  • Skip to search
  • Skip to content

Site Search

Site Search

Site navigation menus

  • Know your Region
  • Communities of Learning
  • Find your nearest school
  • Early Learning Services
  • Directories
  • Publications
  • Indicators
  • Statistics
  • Topics
  • Data Services

Search the education counts website

Find pages with

Narrow results by:

School Rolls Data Services

This is the main index page for school roll data. From here you can access data on school rolls and analysis based on the data.

Page Contents:

  1. Key Findings: Data, Statistics and Publications
  2. Why is the Ministry collecting this data?
  3. The Measures
  4. The Data Source
  5. Collecting Data
  6. Other Roll Information

Key Findings, Data, Statistics and Publications

Statistics

Student Numbers

School Rolls[webpage]

School Subject Enrolment[webpage]

Māori language in Schooling[webpage]

Pacific language in Schooling[webpage]

School Numbers

Numbers of Schools[webpage]

Find your nearest school

An online tool where you can search for a particular school in New Zealand and find its profile, including contact details. You can also access student population, student engagement and student achievement data for the school.

Find your nearest school home page[webpage]

Know Your Region

An online tool where you can find education data for different regions or territorial authority. Using this tool you can access data on student population, student engagement and student achievement.

Know Your Region home page[webpage]

Communities of Learning

An online tool where you can search for a particular Community of Learning | Kāhui Ako and find its profile, including contact details, as well as data on the student population, student engagement, and student achievement.

Communities of Learning home page[webpage]

Why is the Ministry collecting school roll data?

School roll information is core information required for managing the education system.  The Ministry uses roll return data:

  • to fund and staff schools
  • to support policy analysis
  • to monitor the results of the New Zealand education system
  • for national and international reporting

Roll data are used for general research and statistics, in accordance with the Privacy Act 2020, for example understanding transient students.  This may include linking roll data with other student data, for example, for research on the correlation between school size and NCEA achievement.  Care is taken that no individual can ever be identified from published analysis.

The Measures

July rolls are used for national and international reporting; and are the data presented in the statistics page.  The key measure of the July roll returns is a head count of students.

July roll returns also include information on the numbers of students taught in te reo or a pacific language, and a snapshot of the subjects students are studying.

School numbers are also presented with student rolls used to show the size of the school.

The Data Source

There are four school roll returns every year.  All schools complete a snapshot of roll information as at 1 March and 1 July.  The Ministry also collects 1 June and 1 September rolls from state and state-integrated schools with students in funding year levels 9 to 15.

Most schools use a student management system (SMS) to manage their student records, and to complete the roll returns for the Ministry.  If a school does not use an SMS it will complete the roll return manually using a spreadsheet.

Collecting Data

Copies of guidance for the roll return collections, collection forms, and definitions of the code sets and classifications used in the roll return are available.

School Roll Return Guidelines[webpage]

Code Sets and Classifications[webpage]

Roll Return Collection Forms[webpage]

School Management Systems (SMS)

Material specifically on school management systems.

School Management Systems (SMS) (including approved SMS)[webpage]

SMS Vendors (A page specifically developed for SMS Vendors)[webpage]

Other Roll Information

Homeschooling information, that is, the number of students that are homeschooled, is also available.

ENROL is a register of student enrolments.  It lets schools update enrolments as students enrol, change schools or leave the school system.  ENROL is another source of roll information.  ENROL is used to estimate the student rolls in the school directory.

Navigation

  • National Data Collections
  • School Rolls

Contact Us

Education Data Requests
If you have any questions about education data please contact us:
Email:   Requests EDK
Phone: +64 4 463 8065

Home Close Menu
  • Know your Region Show submenu
  • Communities of Learning Show submenu
  • Find your nearest school Show submenu
  • Early Learning Services Show submenu
  • Directories Show submenu
  • Publications Show submenu
    • Early Childhood EducationShow submenu
      • Responding to diverse cultures: Good practice in home-based early childhood servicesShow submenu
    • MāoriShow submenu
    • SchoolingShow submenu
    • PacificShow submenu
    • Tertiary EducationShow submenu
    • Learning SupportShow submenu
      • Learning Support Coordinators Evaluation: Phase 2Show submenu
    • InternationalShow submenu
    • Publication SeriesShow submenu
  • Indicators Show submenu
  • Statistics Show submenu
    • Annual Monitoring Reading RecoveryShow submenu
    • Attainment of 18-year-oldsShow submenu
    • AttendanceShow submenu
    • Attendance under COVID-19Show submenu
    • Beyond StudyShow submenu
    • Early Learning ParticipationShow submenu
    • ECE FinancesShow submenu
    • ECE ServicesShow submenu
    • ECE StaffingShow submenu
    • Early Leaving ExemptionsShow submenu
    • Entering & leaving teachingShow submenu
    • Fees Free tertiary educationShow submenu
    • Financial Support for Tertiary StudentsShow submenu
    • Funding to SchoolsShow submenu
    • HomeschoolingShow submenu
    • Initial Teacher Education StatisticsShow submenu
    • International students in NZShow submenu
    • Language use in ECEShow submenu
    • Literacy & NumeracyShow submenu
    • Māori Language in SchoolingShow submenu
    • NZ's Workplace-based LearnersShow submenu
    • Number of SchoolsShow submenu
    • Ongoing Resourcing SchemeShow submenu
    • Pacific Language in SchoolingShow submenu
    • Per Student Funding for SchoolsShow submenu
    • Post-compulsory education & trainingShow submenu
    • School BoardsShow submenu
    • School Board RepresentationShow submenu
    • School Leaver DestinationsShow submenu
    • School Leaver's AttainmentShow submenu
    • School RollsShow submenu
    • School Subject EnrolmentShow submenu
    • Stand-downs, suspensions, exclusions & expulsionsShow submenu
    • Teacher NumbersShow submenu
      • 2020Show submenu
    • Teacher TurnoverShow submenu
    • Tertiary Financial PerformanceShow submenu
    • Tertiary ParticipationShow submenu
    • Tertiary Population DataShow submenu
    • Tertiary ResearchShow submenu
    • Tertiary ResourcingShow submenu
    • Tertiary Achievement & AttainmentShow submenu
    • Tertiary Summary TablesShow submenu
    • Total public expenditure on educationShow submenu
    • Transient StudentsShow submenu
    • Vocational Education & TrainingShow submenu
  • Topics Show submenu
  • Data Services Show submenu

Site information

  • Site map
  • Contact us
  • Feedback
  • About this site
  • Glossary
  • Accessibility
  • Copyright, Legal & Privacy
  • Links
  • © Education Counts 2022
  • Ministry of Education logo.
  • New Zealand Government logo.
Scroll to top of page