School Roll Return Guidelines

These guidelines are for helping schools complete their school roll returns.

Latest Update: February 2020


These guidelines are for all New Zealand schools including state schools, state-integrated schools and private schools.

Current Roll Return GuidelinesUpdated: Feb-2020

School Data Portal InstructionsUpdated: Feb-2019

Using the School Data Portal to send your Student Data File

Eligibility to Enrol in New Zealand SchoolsEducation Circular: Jun-2017

This circular is about the eligibility to enrol in New Zealand Schools

Auditing of Roll ReturnsEducation Circular: Mar-2013

This circular is about the requirements schools need to take into account when preparing accurate roll returns for resourcing purposes and the documentation schools need to keep in order to provide a clear audit trail.

Electronic Attendance RegistersEducation Circular: Dec-2012

This circular sets out the requirements for all schools using, or intending to use, an electronic attendance management system to manage student attendance and create electronic attendance registers.

Roll Returns 1 March and 1 July Education Circular: Dec-1998

This circular provides principals and Boards of Trustess with guidance in preparing accurate roll returns and in keeping documentionation which will provide a clear audit trail.

Alternative Attendance RegistersEducation Circular: Mar-2003

This circular applies to those schools that have Ministry of Education approval to use an alternative attendance register it sets out the requirements for schools using computers to manage their attendance records and prepare their roll returns.

Historical Roll Return Guidelines

2019 School Roll Return Guidelines

2018 School Roll Return Guidelines

2017 School Roll Return Guidelines

2016 School Roll Return Guidelines

2015 School Roll Return Guidelines

2014 School Roll Return Guidelines

2013 School Roll Return Guidelines

2012 School Roll Return Guidelines

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Education Data Requests
If you have any questions about education data then please contact us at:
Email: Requests EDK