July School Roll Return

This is the main index page for July School Roll Returns. From here you can access the roll return collection forms, guidelines for completing the roll returns, code tables relevant to the roll return, and analysis based on the data.

Introduction

The Ministry of Education carries out annual statistical collections (roll returns) from all schools in New Zealand.

The data provided through these collection exercises is used to fund and staff schools; to support policy analysis, development and decision making; to monitor the outcomes of the New Zealand education system; and for national and international reporting purposes.

The following table details of the information obtained from the July School Rolls Returns:

Theme Variables
Regular Students Number by age, gender, year of schooling, ethnicity, type of school, type of student and nature of attendance (full-time and part-time)
Adult Students Number by gender, year of schooling and nature of attendance
International Students Number by gender and year of schooling
Ethnic Group By age and gender, or year of schooling and gender
Māori Language Learning/
Māori-medium Education
Total number of students and number of Maori students by level of learning, and year of schooling
Pasifka-medium Education Number by language, level of immersion and year of schooling
Students in Special Schools Number of students by gender, age, year of schooling, type of special education provision, and ethnicity
Subject Enrolments Subjects taken by secondary students by learning zone1 and gender
Predicted Rolls: Regular Students Number by year of schooling for primary and intermediate; FTE by year of schooling for composite and secondary
Predicted Rolls: Adult Students FTE by year of schooling
Predicted Rolls: Māori-medium Education Number of students (Māori & Non-Māori) by level of learning
Boards of Trustees2 Board Members by gender, ethnicity, position on board and type of member

Notes:

  1. learning zone is the class level at which a subject is generally studied (this may differ to the Year Level of the student).
  2. Information is only available in summary format.

Key Findings

The latest international student enrolment trends from the July School Roll Return, as well as summaries of previous years, can be found in the school roll summary reports. These reports provide a summary of the roll information from the  return, including information on the number of schools, school roll, numbers of foreign fee-paying students and numbers of students involved in Māori-medium education. Data tables are also available from these linked pages.

Publications

The July School Roll Return data are used as the basis for a significant amount of analysis and many publications about schooling in New Zealand. July return data can be found in:

Data Collection

  • Collection Forms
    Copies of the collection forms used for the ECE Child and Staff Return are available as either MS Word documents or Adobe PDFs.
  • Code Sets
    Copies of the code sets used in roll return.
  • Reducing Iwi Coding Problems
    Provides guidance on how to reduce the number of Iwi coding errors by highlighting the problem areas and providing the recommended code to use.
  • Ethnic Group Code
    The ethnic group code includes a section on how to convert multiple ethnic groups into a single ethnic group (prioritisation).
  • Guidelines
    These guidelines have been updated and expanded to help schools to prepare the data needed for the March and July roll returns. They are designed to help Principals and their administrative staff to ensure that roll returns are completed accurately, whether they use a computerised student management system or complete their returns by hand.
  • SMS Vendors
    Specific information for SMS Vendors regarding school roll returns. This information is provided to allow SMS vendors to ensure their systems are accurate prior to schools submitting their rolls.

Related Pages

Contact Us

For questions about: reporting, publications and use of data, please email: Information.Officer@minedu.govt.nz

For questions about: collection and coding of July School Roll Returns, please email: School.Returns@minedu.govt.nz